✓ Event Finalised — unlock as admin to make changes
DUKES HEAD HOTEL
Event Booking Details
Event Identity
Contact Details
Dates & Guests
⚠ CAPACITY EXCEEDED
Menu & Food
🏛 Venue Reference
Capacities
Menu: —
Function Menu: Select up to 4 dishes per course. These become the options on the guest pre-order.
Buffet Menu: Pick the package and choose items from each category.
Canapé Menu: Pick a package and choose from the Canapé Menu.
Starter
Main
Dessert
Event Timetable
Coach / Group Stay PlannerPre-order on route for Day 1 · Day 1 pre-orders Day 2 · etc
Sun coach menu always applies on Sundays. Day 1 defaults to Coach Menu 1. Set times and menus for each meal.
Room Layout & Setup
Add each dining table then assign which hotel rooms sit there. Leave blank to use room numbers from the guest pre-order rows instead.
No tables added yet.
On the Day
Kitchen Notes
— the only editable field on the Function Sheet
Event Status
—
—
Activity Log ▼ Show
All prices, menu items and arrangements are subject to availability and confirmation by the Events team.
Allergen information is provided in good faith based on current menu data. The hotel cannot guarantee
that dishes are entirely free from trace allergens due to the nature of kitchen environments.
Dukes Head Hotel is part of Surya Hotels Ltd.
Rolls & Butter — serve to all guests before starters
G, M
All guests
⚠ Allergen & Dietary Alerts
The following guests have declared allergens, intolerances or dietary requirements with conflicts against their dish selections.
All requirements must be verified with front of house before service and handled individually.
Guest
Affected Dish(es)
Allergy & Dietary Requirements
Notes
No allergen conflicts or dietary requirements declared.
Table Plan
Kitchen Notes
— the only editable field on this sheet
Allergen information is sourced from the Menu Log and provided in good faith. The hotel cannot guarantee
that dishes are entirely free from trace allergens. Always confirm all requirements with the guest before service.
Allergen information is auto-populated from the Menu Log and provided in good faith. The hotel cannot guarantee
dishes are entirely free from trace allergens. All declared requirements must be communicated to the kitchen
before service.
DUKES HEAD HOTEL
Guest Checklist
Use this for coach parties while pre-orders are coming in. This checklist shows every guest, room/table details and whether they have picked starter, main and dessert. Guests still needing choices are highlighted. Printing this page only prints guests with missing choices — completed guests are left off the printout.
DUKES HEAD HOTEL
Table Name Cards
Showing:Current Pre-Order
0 cards
Best print format: 4 folded tent cards per A4 sheet. Print on A4 card or 160–250gsm paper, cut each rectangle out, then fold on the dotted line. The blank half folds back; the printed half sits at the front and reads the right way up with the fold as the top ridge.
Tip: set print orientation to Landscape. This fixed layout prints exactly 3 tent cards per A4 sheet with a blank fold-over half. Longer notes stay on the function sheet so the table cards remain readable.
DUKES HEAD HOTEL
Menu Log — Master Dish Database
How to use: Add or edit dishes here. Click an allergen cell to toggle it on/off. Changes apply across the whole system immediately.
Manage Menu TypesAdmin only — changes affect EFS menu dropdown and Menu Log
Default menu types cannot be deleted. Custom types can be removed if they have no dishes assigned.
Package Pricing Config (Buffet & Canapé)▼ Show
Buffet Packages
Package
Sandwiches
Savoury
Sweet
£/head
Canapé Packages
Package
No. of Items
£/head
Changes save automatically. These prices show as read-only on the Event Booking Details.
Senior Chefs — Allergen Sign-Off▼ Show
These chefs appear in the allergen conflict sign-off dropdown on the Function Sheet. Edit initials, role and name as needed.
Initials
Role
Name
🏨 Venue Tables & Room Numbers▼ Show
Configure the tables and hotel room numbers for each function room. These populate the dropdowns on the Guest Pre-Order form. Room numbers can be entered as ranges (e.g. 101-120) or comma-separated (e.g. 101,102,105).
Upload any pre-order form — printed PDF, photo of a handwritten sheet, Word document saved as PDF, or scanned form.
The AI will extract what it can find. Review everything before confirming — nothing is written until you click Apply.
UR WALK WEEKEND KINGS LYNN 2026.pdf62 KB
✗ Could not reach the AI service. This feature requires internet access to Anthropic's servers. If you are on the hotel network, check Claude.ai works in your browser first. Error: Failed to fetch
Event Details Found
✓
Field
Value Found
Confidence
Guest Pre-Orders Found
✓
First Name
Last Name
Starter
Main
Dessert
Allergens
Notes
Note: Guest dish selections will be matched against the current Menu Log. If a dish name from the form doesn't exactly match, it will be left blank for you to fill in manually. Allergen codes will be ticked on each guest row.
Import PDF Menu
Upload a menu PDF from head office. The AI will extract dish names, prices and allergens automatically.
Review what's been found, tick or untick dishes, choose which menu type they belong to, then confirm to add to the Menu Log.
Click to choose a PDF, or drag and drop here
No file selected
